Consult the call for submissions page for descriptions of upcoming issues and deadlines for the submission of manuscripts. Send manuscripts, review copies, and all correspondence to:
Michael Cornett, Managing Editor
Journal of Medieval and Early Modern Studies
351 Trent Hall, Box 90656
Durham, NC 27708-0656
Email address: firstname.lastname@example.org
Manuscripts cannot be returned without an SASE.
Contributor Guidelines for Submissions
Completeness of Editorial Content
Preparation of Visual Materials
Preparation of Manuscript
A manuscript submitted for publication should have no gaps of information or material needing to be added at a later time. Bibliographical information in note text should be complete.
Once an article accepted for publication has been copyedited, all issues raised by the editor must be resolved so that no rewriting or additions will be necessary after the manuscript has been typeset.
Authors can obtain images in all sorts of ways. The following guidelines will help you prepare visual materials--such as artwork, diagrams, figures, and other images--to appear sharp in printed form.
Submit artwork as early as possible for review
The earlier we have your artwork, the more time we will have to identify and resolve potential quality or permissions issues before your manuscript is ready for production.
Do not include any images in your manuscript file
Instead, submit each figure in a separate file, and name the files with your last name and figure number (e.g., Plum_fig1.tiff). List the figure captions at the end of the manuscript file and include an in-text "callout" for each figure when it is introduced in the text, (e.g., see fig. 3).
Original tables (i.e., those created by you) are not considered art
Submit original tables in separate text files when you submit the manuscript. Original tables should be editable and not pasted into a Word file as a picture.
Avoid scanning images from previously printed materials
Instead, locate the original source, request a high-resolution file of the image from the museum or library owning the materials or from a rights holder if the image is within copyright, and seek permission to reproduce the image using the terms needed by Duke University Press (see below). If this is not possible and you wish to use an image you create yourself (e.g., scanning an image from a published book), please consult with the managing editor.
Do not submit images from the Internet
Even if these images look fine on your computer screen, the quality is likely to be too low for print publication. Additionally, image files on websites may be subject to licensing terms.
Image file specifications
All images should be at least 300 dpi. We prefer images in TIFF format but will accept high-resolution JPEGs. Do not try to enlarge or adapt a low-quality image by changing the resolution or size. Submit charts, graphs, diagrams, and maps as EPS or PDF files.
Submitting image files
Because image files typically are too large to be sent as e-mail attachments, please submit them via a file-sharing platform like DropBox or Google Drive.
Permissions for reproduction
Once your article is accepted for publication, by signing Duke University Press's publication agreement you confirm that your article contains no matter that violates copyright law. You are therefore responsible for obtaining permission to reproduce all copyrighted material. In the case of images of rare materials outside of copyright provided by museums and libraries, these institutions frequently require specific permission to reproduce the images they have created for patrons, while some have policies that grant blanket permission. A clear statement of permission must be provided for each image, that is, one that indicates the nature of the material (e.g., author, title, publication facts, and page or folio reference) and that states the terms of the permission (see below for the terms required by Duke University Press). If an image is your own original work, supply a statement to this effect. Images cannot be sent into production without permissions for their reproduction in hand.
When requesting permission for reproduction rights from an institution, be sure to ask for the rights that Duke University Press needs: one time world rights for both print and electronic editions of the journal, without any limitations on how often the article may be read or accessed. Some institutions may try to place limits on access to electronic editions such as number of years or downloads, but the press cannot accept any such restrictions.
If you have questions or need help to obtain adequate image formats or to secure permissions for their reproduction, do not hesitate to contact the JMEMS managing editor.
When sending a submission to JMEMS, submit two hard copies of the manuscript with a cover letter that includes your street and e-mail addresses. An exact electronic copy of the manuscript should be submitted by e-mail attachment or on a CD along with the hard copies of the manuscript. Note that a file written with a Mac program must be saved as a MS Word file for us to be able to work with it.
Double space all materials, including block quotations, notes, and captions for figures or illustrations.
All material in the document, including extracts and endnotes, should be formatted in a 12-point Courier font (not in a proportional font like Times Roman).
Use 1.25 inch margins for each side; do not justify margins.
Underline to indicate italics; do not use an italic font.
The journal follows The Chicago Manual of Style (16th ed.) in most matters of style. Notes are to be formatted according to the guidelines in chapter 14, humanities style, not MLA style. Be sure publishers are included with book citations and both volume and issue numbers for article citations. For pre-1900 imprints, publisher names are not required.
Frequently cited primary sources, after being documented in the notes upon first citation, may be cited parenthetically in the text thereafter. Document secondary sources only in the notes. After initial citation of secondary sources, a short form of citation may be used thereafter (see CMS 14.24-31, 196).
Notes must be placed at the end of the article as endnotes, double-spaced, with no extra space between notes. Superscript note numbers in the text; in the endnotes, do not insert a period after note numbers, just a single space. JMEMS does not allow cross-referencing in the notes. An acknowledgment note, if used, should be unnumbered and placed at the beginning of the notes. Do not strip the notes from the text; the auto-numbering function must be preserved during editing.
The Latin abbreviations cf., e.g., et al., i.e., and ibid. are not italicized and should be confined to parentheses and notes. Note that the abbreviations inf., loc. cit., op. cit., and sup., whose referents are indeterminate or difficult to locate, should not be used.
Follow old-style abbreviations of states, CMS 10.28
For inclusive numbers, follow CMS 9.58-63.
For use of ellipses, follow CMS 13.48-56, and for permissible changes in quotations 13.7-8, 15-16.
Foreign or special characters should be obtained through the "Symbol" section of MS Word. If you must use characters not obtainable here (such as Middle English yogh, Greek, Hebrew, or Arabic), print them any way you can, but include a memo notifying us of their presence and a legend of all such characters used in the article; they will have to be set by hand by people unfamiliar with these languages.
In general, languages that do not use the Latin alphabet, especially those that are read from right to left, should be transliterated for the journal's wide audience. Again, because of our desire to make the journal readable for a broad audience, include translations where needed in brackets, not in quotation marks, immediately following the original.
Format any lists or tables in a consistent manner and as close as possible to the way you wish for them to appear in print.
Citing primary sources
JMEMS articles typically feature many citations of primary sources. Keep in mind that while certain short-forms of reference may be clear to specialists in one particlular field, JMEMS readers range across many fields and periods, and so these references need to be clear to nonspecialists too. The following should be observed when citing primary sources:
(a) At first mention of primary sources in the notes, spell out the titles (e.g., Gregory of Nazianzus, Contra Galilaeos), and then use abbreviated forms afterwards (C. Gal.).
(b) Supply full citations of editions used for primary sources that are quoted, discussed, or analyzed.
(c) After primary sources are cited at first mention in the notes, subsequent references should be given parenthetically in the text using book, chapter, paragraph, or line references as appropriate for a given work. If such references are adequate for locating cited material in an edition, then page numbers in the edition need not be given; but if page numbers are needed, supply those as well. If a quotation is given in the original and in translation, the translation should be cited along with the edition, and the page reference in the translation supplied if book, chapter, or line references are not adequate. If a translation is your own, this should be stated.
(d) Because there is so much variation in how primary source citations are given, at first mention in the notes, state what information will be supplied in further citations of a work (e.g., "Further citations will be given parenthetically in the text by book and chapter numbers, along with page numbers in the translation").
(e) Consult recent issues of JMEMS for illustrative examples.
Quoting primary sources and translations
Because various formats are used for quotations of primary sources and translations, it is necessary for consistency that authors follow house style. The following should be observed for JMEMS:
(a) Both foreign language and English quotations should be enclosed within quotation marks, and foreign language should not be underscored.
(b) If a complete translation is supplied after an original language quotation, the translation is given within brackets (not parentheses) and without using quotation marks. If a translation is given first and followed by the original language, then the translation is enclosed within quotation marks and the original in brackets and in roman font, not italics.
Gregory had been instantly gripped by “an overwhelming desire for the beauty of tranquility and retreat” [eros tou kalou tes hesychias kai tes anachoreseos] (Or. 2.5-6).
(c) If foreign language words or phrases are interpolated within a translation, these should be placed within brackets and should not be underscored.
Gregory begins his argument by challenging Julian’s mistaken notion that “to use Greek words [hellena logon] is a matter of belief, and not simply of language [tes glosses]” (Or. 4.5).
(d) Other types of editorial insertions in quotations of original language or translation should be placed within brackets.
(e) Consult recent issues of JMEMS for illustrative examples.
For further guidance on matters of style and format, please refer to current issues of JMEMS.