Contributor Guidelines

Consult the call for submissions page for descriptions of upcoming issues and deadlines for the submission of manuscripts. Send manuscripts, review copies, and all correspondence to:

Michael Cornett, Managing Editor
Journal of Medieval and Early Modern Studies
Duke University
351 Trent Hall, Box 90656
Durham, NC 27708-0656

Email address: jmems@duke.edu

Manuscripts cannot be returned without an SASE.

Contributor Guidelines for Submissions
Completeness of Editorial Content
Preparation of Visual Materials
Preparation of Manuscript

Completeness of Editorial Content

A manuscript submitted for publication should have no gaps of information or material needing to be added at a later time. Bibliographical information in the notes should be complete.

Once an article accepted for publication has been copyedited, all issues raised by the editor must be resolved so that no rewriting or additions will be necessary after the manuscript has been typeset.

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Preparation of Visual Materials

Authors can obtain images in all sorts of ways. The following guidelines will help you prepare visual materials--such as artwork, diagrams, figures, and other images--to appear sharp in printed form.

Submit artwork as early as possible for review


Do not include any images in your manuscript file


Original tables (i.e., those created by you) are not considered art


Avoid scanning images from previously printed materials


Do not submit images from the Internet


Image file specifications


Submitting image files


Permissions for reproduction


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Preparation of Manuscript

JMEMS follows The Chicago Manual of Style (17th ed.) in most matters of style. Below are elements of the journal’s house style highlighted for special attention. For further guidance on matters of style and format, please refer to current issues of JMEMS.


Formatting


When sending a submission to JMEMS, submit two hard copies of the manuscript with a cover letter that includes your street and email addresses. An exact electronic copy of the manuscript should be submitted by email attachment. Note that a file written with a Mac program must be saved as a MS Word file for us to be able to work with it.

Double space all materials, including block quotations, notes, and captions for figures or illustrations.

All material in the document, including extracts and endnotes, should be formatted in a 12-point Courier font (not in a proportional font like Times Roman).

Use 1.25 inch margins for each side; do not justify margins.

Underline to indicate italics; do not use an italic font.

Notes must be placed at the end of the article as endnotes, double-spaced, with no extra space between notes. Superscript note numbers in the text; in the endnotes, do not insert a period after note numbers, just a single space. An acknowledgment note, if used, should be unnumbered and placed at the beginning of the endnote section. Do not strip the notes from the text; the auto-numbering function must be preserved during editing.


Citations and documentation


JMEMS uses endnote citations without a corresponding reference list of works cited at the end of the article. Notes are to be formatted according to the guidelines in The Chicago Manual of Style (CMS), 17th ed., chapter 14, humanities style.

To avoid disrupting the flow of sentences in the text, note references should appear at the ends of sentences, and only rarely in the middle of a sentence when required to avoid confusion. Avoid giving more than one note reference within a single sentence; citations to different parts of a sentence should be grouped within a single note.

Full bibliographical citations appear in the notes at first mention of a source; thereafter, short-form citations are used. A short-form citation of a work contains the author’s surname, a shortened title, and a page number or other appropriate reference number as needed. For consecutive citations of a given work, this information is repeated; ibid. is not used (see CMS 14.34).

Frequently cited primary sources, after being documented in the notes upon first citation, may be cited parenthetically in the text thereafter. In the initial note, state what information will be supplied in further citations. Translations should be cited, or if translations are by the author, this should be indicated.



Document secondary sources only in the notes.

JMEMS does not allow cross-referencing in the notes.

Publisher names are included with book citations. For pre-1900 imprints, publisher names are not required.

For citations of articles in journals, both volume and issue numbers should be given as a courtesy to readers who consult articles online (unless the journal is an annual).



At the initial citation of articles—whether from a journal or a book anthology—the inclusive page range should be given; a specific page reference may be added using “at.”



When citing websites, include as much of the following information as possible: author of the content, title of the work, publication date or latest revision date (if presented as the de facto date of publication), title or owner of the site, and URL. An access date is not required, since it has limited value: previous versions will often be unavailable to readers; authors typically consult a source any number of times over the course of a day or months; the accuracy of such dates cannot be readily verified; and URLs are checked during the publishing process, so that the publication date of an article itself can represent the latest verified access date (see CMS 14.6-18).




Style


The abbreviations p. and pp. and l. and ll. (lines) are not used in citations unless required for clarity. Note, too, the following preferences in JMEMS: ca., not c., for approximate dates; cf. (see by way of comparison) should not be used when see alone is meant; chap. for chapter; fol. (fols.) for folio; sig. (sigs.) for signature; and JMEMS prefers not to use the following at all: f. (ff.), op. cit., loc. cit., nor eadem, idem, infra, passim, and supra.

Follow old-style abbreviations of states, CMS 10.27 (e.g., Calif., Minn., Fla., N.Y.). States should be indicated for any city that is not internationally recognized. Likewise, shire names should be given for cities in the United Kingdom that are not internationally recognized.

For inclusive numbers, follow CMS 9.60-64.

For use of ellipses, follow CMS 13.50-58, and for permissible changes in quotations 13.7-8, 18-21.

Foreign or special characters should be obtained through the “Symbol” section of MS Word. If you must use characters not obtainable here, insert them any way you can, but include a memo notifying us of their presence and a legend of all such characters used in the article. Languages that do not use the Latin alphabet should be transliterated.

Format any lists or tables in a consistent manner and as close as possible to the way you wish for them to appear in print.

Quoting primary sources and translations
Because various formats are used for quotations of primary sources and translations, it is necessary for consistency that authors follow house style. The following should be observed for JMEMS:


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